The Advisor Platform
Your Single Source of Truth for Better Decisions.
Rubicon’s Advisor combines data across IT, finance, and supplier toolsets to create a single, actionable view.
Flexible Insight Modules unlock even more data insights for your most pressing needs.
Rubicon Advisor
Connecting disconnected systems. Producing actionable insights.
Combines data across IT, finance, and supplier toolsets to create a single view. Validates source of truth for IT asset and subscription lifecycles.
Data Sources
- Organization StructureADP · UKG
- Purchase HistorySAP Ariba · Coupa
- Hardware InventorySolarWinds · ServiceNow
- Contracts & RMA'sFreshworks · ManageEngine
- Software InventoryIvanti · Flexera
- Subscriptions & ConsumptionAuvik · Snow
Core Advisor Platform
Insight Modules
- Cost ManagementClarity into your entire IT estate for smarter, simpler budgeting.
- Vendor ManagementDetailed insights to drive consolidations and prevent duplications.
- Application ManagementProactive control to reduce surprise renewals and gain negotiating leverage.
- Cloud ConsumptionOptimize cloud consumption and scale efficiently.
- Lifecycle ManagementFull visibility into your entire IT lifecycle.
- AI GovernancePrevent AI sprawl and prove AI ROI.
- A single platform all teams can rely on to support better business decision making.
- Enhances operational and financial awareness across the IT estate, reducing risk, improving compliance, saving time, and driving savings.
Insight Modules
Modular. Stackable. Powerful.
The more Insight Modules you activate, the more power you unlock.
Cost Management
Clarity into Entire IT Estate for Smarter, Simpler Budgeting
Provides an engine to categorize and allocate IT expenses to business units across the enterprise.
- With clarity like never before, you can allocate your entire IT cost across your business units with granular detail that is easy to defend. With the core platform, the system knows actual device locations allowing direct liquidation of costs as well as allocation.
- All of this is delivered in a way to support existing TBM frameworks so you get an enhanced capability that leverages your existing processes.
Vendor Management
Detailed Insights to Drive Consolidations and Prevent Duplications
Automatically discovers and classifies your IT spend by OEM, reseller, and functional category and delivers insight to help you plan and optimize your IT spend.
- You get a functional level classification of all IT spend along with automatic vendor consolidation recommendations to drive savings.
- You get complete visibility into your vendor relationships along with the tools to manage your spend on hardware, maintenance, and subscriptions.
- Vendor management puts you in the driver's seat and fills the critical gap between knowing who you're paying (from AP systems) to knowing what you're actually buying.
Application Management
Proactive Control to Reduce Surprise Renewals and Gain Negotiating Leverage
Provides application discovery through spend and an optional desktop agent to provide full control of your application environment.
- Automatic discovery of applications from spend data for ease of use.
- Automated contract analysis to determine key dates in the lifecycle and essential contract terms, so you aren't surprised by buried terms or outdated clauses.
- Convenient, optional desktop agent provides real time analysis of license consumption and entitlement.
- You gain full control and advanced warning to avoid budget surprises and emergency renewals and gain leverage over your application vendors to drive down costs and eliminate unneeded spend.
- You gain visibility into validated consumption and utilization data to right size contracts at renewal and eliminate shelfware.
Cloud Consumption
Optimize Cloud Consumption and Scale Efficiently
Provides advanced cloud consumption management for major hyperscalers.
- You get real time visibility and analysis of cloud spend trends and early warning of anomalies that may drive up costs.
- You get additional visibility into workloads by project, owner, and cost center supporting direct chargeback of cloud workloads with the cost management module.
- You get recommendations for optimizing your total cloud footprint.
Lifecycle Management
Full Visibility into Your Entire IT Lifecycle
Get a single IT lifecycle view of every device, every subscription, and every contract from point of purchase through retirement.
- Gain visibility into pending renewals, upcoming refresh requirements, orders and warehouse status along with granular visibility into what you own and when it will require additional investment.
- Insight that empowers you to budget, allocate, negotiate, and get the best return on your technology investments across the enterprise.
AI Governance
Prevent AI Sprawl and Prove AI ROI
Provides a clear, real time view into AI consumption management for major AI platforms.
- Real time visibility and analysis of AI spend and anomalies along with token costing. Helps prevent token maxing and allows you to more accurately analyze AI value.
- Configurable project tracking allocates costs directly to projects so you can determine the ROI of your investment in AI.
- You get visibility into user adoption, including who your power users are and whether or not their activity is actually driving business value.
What size businesses benefit from Advisor?
Companies with a minimum of $150 million in revenue and $2 million in IT benefit from Advisor. There is no upper limit — some of the biggest companies in the Fortune 100 use our tech.
Is adding Insight Modules cost effective?
Yes! Each module is less than the cost of hiring a full-time employee and more efficiently priced than products from similar competitors.
How long does implementation take?
As a company, Rubicon is known for being the most nimble and adaptable IT lifecycle provider in the industry. Average enablement takes 30 days with initial data creating insight within 14 days, and we make enhancements in weeks that take other providers months to complete.
How is Advisor built to accommodate growth?
Unlike other companies, we don't “tax” your growth by escalating costs as you grow. Each Insight Module is a flat rate for the pricing tier, so it scales with you and makes expansion a no-brainer.
What are the different pricing tiers?
We keep pricing simple with three tiers based on company revenue: small ($150M–$500M), medium ($500M–$5B), and large ($5B+). Adding Insight Modules to the core Advisor platform keeps total pricing flexible and efficient.
What is the impact of AI?
Advisor is more cost effective than AI, since enterprise data with AI integration still needs full-time employee oversight. On the capabilities side, Advisor has optional AI features that allow companies to leverage AI OR turn it off to protect sensitive data.
How can I start benefiting from Rubicon's Advisor Platform?
Book a demo here! We'll walk you through all the benefits of the platform, tailored to your role and desired results.
Take control of your entire IT estate.
We'll walk you through all the benefits of the platform, tailored to your role and desired results.